Membership Policy 015-M-2007 outlines funding provided for attendance at an affiliate organization's convention.

Salary

• For a scheduled shift (paid provincial union leave), SUN Provincial will reimburse your Employer for one shift per day of the event you are attending.
• If attending on a day off, SUN Provincial will pay you directly for 8 hours per day of attendance.
• Salary compensation is for three (3) days.
• Members requiring union leave should contact their Local for the appropriate Union Leave forms and inquire if a submission process/Local policies are in place for Approval of Union Leaves of Absence.
• If required, “Request for Leave for SUN Business” forms are available on the SUN website. Click here to download the form.

Travel

• Members travelling in excess of 50 kms one-way shall be eligible for mileage for their round-trip.
• As per Member Policy 015-M-2007, travel time shall only be paid to Board and Committee members.
• Car pooling is encouraged; only the driver will be eligible to claim mileage per diem.
• Mileage shall be defined as the distance between (direct route) the driver's hometown/city and the city/town hosting the event. 

Hotel Accommodations

• SUN Provincial will manage booking of the hotel rooms within our hotel block.
• SUN will cover the shared cost of a standard room for members who have to travel greater than 50 kms one way to attend the event.
• Funding for accommodation shall be on the basis of two members sharing a room,
  • SUN Provincial will be billed for the cost of the hotel rooms (room rate and taxes only), within SUN's room block, for all provincially funded members staying in the group block.
  • Room Sharing Partners - SUN will provide a list of other members seeking a room share partner, once all provincially funded seats have been claimed.
• Members requesting single occupancy shall be responsible for one-half (½) of the cost of the room. 
  • SUN will pay for the full amount of the hotel room (room rate and taxes only); the unfunded portion of the hotel room will be deducted from the member's funding reimbursement following the event.
  • Allowable reimbursement is half the actual cost of the shared hotel room up to a maximum of $107.50 per member, per nights stay, including taxes and parking.
• Provincially funded members making their own hotel arrangements will be responsible for paying for the hotel and submitting receipts for reimbursement with their expense claim. 
  • Allowable reimbursement is half the actual cost of the shared hotel room up to a maximum of $107.50 per member, per nights stay, including taxes and parking.

Meals

• Funding for all meals shall be provided based on travel requirements.
• As of July 20, 2026, lunch will not be provided during Convention.

Parking

• Parking fees will be covered by provincial funding.

If you have any questions regarding funding , please contact sun.events@sun-nurses.sk.ca.